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These notes are to help you structure your paper for submission to FORT. It would considerably reduce the work of the editor if the guidelines below were followed, but we would not wish a paper to be withheld because the author had problems following them.
Manuscripts
Articles should be in English. Although it would help us to have articles only in their final form, we would be happy to provide comments and guidance, where appropriate. All papers submitted for publication are subject to peer review. After the refereeing process the Fortress Study Group will decide whether or not it is able to publish the paper.
Please submit typescripts printed on one side of plain paper, 1.5 or double-spaced, and with margins at least 25mm / 1 inch wide. They should be accompanied by a CD or 3.5 inch disc version, clearly marked with the title and your name. We can if necessary deal with ZIP disks,
Amstrad disks etc. Please send files in Word or RTF format. It is best to submit tables in a separate file or files, using the format provided by the word-processing package or spreadsheet.
Headings help guide the reader. FORT normally has three levels of heading:
Heading level 1
Heading level 2
HEADING LEVEL 3
If you use miles, feet and inches, please provide metric equivalents. With metric units, use km, m, cm or mm (not kms etc for plural).
Quotations other than English should normally be accompanied by a translation.
Do not use points; ie Dr, ed, edn, or between initials ie Mr A J Smith
Spelling: Fort will accept either UK or US spellings and expects only that the author be consistent between the two.
Notes and references
It would greatly help if you could standardise your references as far as possible. FORT uses endnotes to refer both to publications and unpublished documents and to provide additional information. References should be presented as brief endnotes and a list of References, with
separate listings of published and unpublished sources and a note of the archive etc in which unpublished documents are held.
It would help if you could format them along these lines, although the editor will ensure that they end up in a standard format. Please don't use the wordprocessor's endnote facility - it causes problems. Instead, type the numbers in as superscript23 or in square brackets [23]. At the end of the paper list the notes as follows:
Notes
13. http://www.raf.mod.uk/bob1940/bobhome.html.
14. Collier 1957, 129.
15. Ibid, 130. [the same book but a different reference]
16. Wills 1985; Ruckley 2004; Lowry 2004; Osborne 2004. Collier 1957 is very skimpy, and possibly inaccurate (eg Map 7, opposite p129), on the coastal and defensive systems.
17. NA WO166/122. [this refers to the UK National Archives, formerly the Public Record Office, and then the archive's item number].
18. NA WO166/5459.
19. NAS SDD/5421/1/1 [this refers to the National Archives of Scotland].
The endnotes should be followed by References - published and unpublished sources.
References
Published sources
Barclay, G J 2005 'The Cowie Line: a Second World War "stop line" west of Stonehaven, Aberdeenshire', Proceedings of the Society of Antiquaries of Scotland, 135, 345-59.
Collier, B 1957 The Defence of the United Kingdom. HMSO, London.
Ruckley, N 2004 'Public defences', in Stell, G, Shaw, J & Storrier, S (eds) Scotland's Buildings, 381-420.
Tuckwell, East Linton.
Unpublished sources
National Archives (PRO), Kew WO166/115. Scottish Command: HQ: G. Jan-Jul 1940.
National Archives of Scotland (NAS) SDD/5421/1/1 Preparations for Civil Defence. Jun-Jul
1940.
Footnotes should not be used.
Illustrations
It is the author's responsibility to assemble the illustrations and pay any reproduction fees. They should be clear and sharp and suitable for publication. We ask you to sign a statement that you have got all the necessary permissions for publication from the copyright-holder. Such permissions should be for worldwide distribution and all media (including publication on the internet).
We prefer illustrations in digital format - TIFF or EPS preferred - but can accept them as hard copy. It's best that you do not send original materials or the only copy of an illustration and keep copies of all material. Digital images or scans should be at least 300dpi and line drawings should be at 1200dpi. Steve Dent [sfdent@dircon.co.uk] can provide advice. They should preferably be submitted on CD. If you are submitting digital images we need a
hard copy too, for the editor. We can accept slides (please label) and photographic prints, up to 8x10 inches / 20x25cm.
You should normally have maps/plans; it helps to have maps that put your work in a wider context - one showing the location of your site or area of study is useful for people who live half a world away. Plans or maps should be marked so that the reader can relate a description in the text to an illustration. To aid the reader it helps to have at least a metric scale, and an imperial scale too if you wish, and north point on any new plan or map you have drawn for publication. Photographs - colour (preferably) or black and white - should be chosen to illustrate specific points and should be clear and sharp. All elements of original artwork and especially text should be of a sufficient quality and size to remain clear and legible after reduction for publication.
Illustrations should be numbered on the reverse and these should correspond with a list of numbered captions. It helps the reader to refer to the relevant figure in the text eg 'at the west bastion (fig 1)'. The captions should describe the subject, say when a plan was drawn or a photo taken, who made / took it, and the owner of the copyright. It is helpful to give the direction of view, if that is known (eg 'looking North').
Agreement
Queries
Please do not hesitate to contact the FORT editor, Gordon Barclay. FORTeditor@btinternet.com
Daytime telephone number: 0131 668 8919
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